Expeditor

Expeditor Reporting to Procurement Manager, EMEAA

PURPOSE OF POSITION

Strengthening order execution, accuracy, and communication across projects and workshop operations.
Ensuring material orders are placed accurately, monitored proactively, and updated in a timely manner to support 
project schedules and long-term customer commitments.
Working closely with Project Managers, Engineering, and Workshop teams to align requirements with engineering 
and project delivery dates.
Maintaining accurate ERP data, to ensure supplier delivery dates are reliable, and expediting critical orders to 
avoid disruption.
Ensuring no order goes unmonitored and risks are managed early to provide clear and timely visibility of material 
status, for the purpose of driving communication and escalation when necessary to ensure all stakeholders have 
reliable and timely information.

MAJOR RESPONSIBILITIES

1. Ensure accurate and timely material order execution
Create, review, and maintain purchase orders with correct dates, quantities, and project references to 
ensure full data accuracy and traceability in the ERP system.
2. Track supplier delivery performance
3. Identify recurring issues, and support escalation through the procurement manager where 
delivery or quality risks persists. 
4. Proactively track, chase, and expedite supplier orders
Monitor open orders daily, obtain delivery confirmations, and escalate any risks early to prevent delays to 
project milestones and customer commitments.
5. Provide clear and frequent material status updates
Deliver accurate reporting and communication to Project Managers, Engineering, and Workshop teams, 
ensuring stakeholders have real-time visibility of order readiness and potential risks.
6. Support project delivery through cross-functional collaboration
Work closely with internal teams to align Auto weld and FJC procurement activities with engineering, 
project requirements, and schedules.
7. Drive disciplined order and data management to ensure delivery reliability
Maintain accurate records, update delivery dates promptly, and uphold strong follow-up practices to 
ensure no order goes unmonitored and customer commitments are protected.
8. Prepare and maintain simple expediting and risk reports highlighting critical orders, delivery 
9. risks, and required actions, escalating to the Procurement Manager in line with agreed 
thresholds. 

Note, from time to time, other critical deliverables associated with the supply chain function may be assigned to 
the role on a special project basis.

Health, Safety, and Environmental Responsibilities:
1. All employees have a duty to take care of their own health and safety and that of others affected by their 
actions at work. 
2. Employees must conduct assigned tasks and duties in a safe manner, in accordance with instructions, and 
comply with all Health, Safety & Environmental rules, policy, procedures, regulations and codes of 
practice. 
3. Employees must co-operate with management and co-workers to help everyone meet their legal 
obligations. 
4. Employees must follow any instructions or health, safety & environmental training provided by the 
company and report any hazards, injuries or ill health that present a serious and imminent risk and inform 
your line manager about any shortcomings you identify within your health and safety arrangements.

REQUIREMENTS
Job Specific Education Required:
Essential: 
• GCSEs or equivalent, including Maths and English
Desirable: 
• Hold or working towards CIPS
• Experience with working with ERP systems SAP/IFS

Work Experience Required:
Essential: 
• Demonstrated experience in an administrative, supply chain, procurement, or expediting environment
• Proficient user of ERP system
Desirable: 
• Work experience in energy sector
• Experience working in project-based manufacturing or fabrication environments
• Understanding of basic logistics concepts 
• Exposure to Supplier performance reviews or expediting dashboards

Skills & Knowledge Required:
Essential: 
• Strong organisational skills with high attention to detail and data accuracy
• Ability to prioritise and manage multiple orders and deadlines in a fast-moving project environment
• Strong communication skills with ability to follow up professionally and assertively with suppliers
• Proficient in SAP/IFS or similar systems and Microsoft Office (particularly Excel)
• Proactive problem-solving skills and ability to escalate risks early

Requirement to travel 
Minimal travel may be required to visit suppliers or other company sites on occasion.

COMMUNICATIONS REQUIREMENT
Internal Communications: (who, how)
PDMs
Engineering 
Workshop
Supply Chain 
Tendering 
Commercial
Communication via meetings, teams, email reports, 
and other channels to ensure up-to-date material 
status visibility and alignment with project 
requirements.

External Communications; (who, how)
Vendors
Communication via email, system updates, supplier 
calls, and review meetings to confirm delivery 
commitments and manage expediting requirements

OTHER REQUIREMENTS
This role may require a satisfactory criminal background check (e.g., Standard or Enhanced 
DBS check).
This role may require compliance with confidentiality agreements or other legal requirements.

We look forward to hearing from you