AP Specialist

Purpose of position

This position will handle the accounts payables process and T&E expense process, including all related data entry, reporting, and reconciliation tasks.

Major Responsibilities

Role specific responsibilities

• Proven working experience as Accounts Payable Clerk with a solid understanding of book-keeping and accounting payables principals.

• Accurate and timely processing of vendor invoices for 3-way match in SAP.
• Perform monthly vendor account reconciliations with aim of resolving any vendor dispute that arise through liaison with the business and the vendor.
• Responsible for setup/amendments and verification of new vendors complete with a robust monitoring vendor compliance procedure
• Preparation of account reconciliations for all AP related accounts.
• Weekly preparation of Vendor payment run for processing.
• Support in month end close process: ensure timely recognition and accurate cut-off of AP.
• Drive key performance indicators using dashboards developed.
• Provide recommendations into management based on weekly review of AP aging report, exception reporting, processing metrics and weekly team meetings
• Establish strategies for continuous improvement of metrics and clarity of reporting
• Assist in implementing best practices in department
• Ensure AP compliance with all regulatory requirements (W9, sales tax, 1099 issuances at year end, CIS filings)
• Distribute workflow appropriately among assigned AP Specialists

T&E Tasks

• Be the T&E Administrator in our Concur Expense & Travel system, will be in responsible for auditing and then processing the majority of expense reports regionally.
• Maintain user profiles, documentation, T&E Policy updates and audit records
• Provide ongoing Concur training for new users/system updates and proactively ensure employees understand the T&E policy as well as system features
• Create and provide training to assist new and existing employees with best practices
• Perform investigative research to resolve T&E discrepancies and safeguard our company
• Provide supporting documents and explanation of monthly T&E postings into SAP

Health, Safety & Environment

• You have a duty to take care of your own health and safety and that of others who may be affected by your actions at work.
• You will carry out assigned tasks and duties in a safe manner, in accordance with instructions, and comply with all Health, Safety & Environmental rules, policy, procedures, regulations and codes of practice.
• You must also co-operate with management and co-workers to help everyone meet their legal obligations.
• Ensure that you follow any instructions or health, safety & environmental training the Company provides and report any hazards, injuries or ill health that present a serious and imminent risk.
• Ensure that you follow any instructions or health, safety & environmental training provided by the company and report any hazards, injuries or ill health that present a serious and imminent risk and inform your line manager about any shortcomings you identify within your health and safety arrangements. 

Requirements

Education Required: 

• 5 GCSE’s Above Grade C

Work Experience Required:

• 3+ years of experience in accounts payable/T&E
• Experience with SAP essential (Concur & T&E beneficial)
• Excellent written and oral communication skills, with the proven ability to present and explain corporate policies and suggest process improvements to diverse audiences including senior leadership
• Strong project management and organization skills, including the ability to multitask, prioritize various work streams simultaneously, meet tight timelines
• Technologically savvy, with knowledge of Microsoft Office. Proficiency in Microsoft Excel.
• Ability to query data, compile reports and provide analysis; undeterred by challenges lacking a standard solution

Skills & Knowledge Required:

• Positive attitude
• Ability to influence people and process change
• Proactive not reactive
• System savvy.  Ability to identify and coordinate the automation of manual processes.
• Acts as an involved value-added member of the team with ability to demonstrate effective teamwork.
• Clear and concise visual presentation skills
• Ability to anticipate, identify and resolve complex financial issues
• Thorough knowledge of UK GAAP

We look forward to hearing from you