Planning Co-ordinator

This position is integral to our project teams, ensuring effective communication and coordination of schedule information across the EMEAA Region. The role's main purpose is to support the efficient planning of projects and operations, ensuring timely, accurate data is prepared and reported to support decision-making processes in managing multiple global projects.

Responsibilities

• Ensure business planning procedures, guidelines, and processes are consistently followed, enhanced, and fulfilled.
• Review and update various reports and schedules, primarily using Microsoft Excel, ensuring accuracy and clarity.
• Serve as a key liaison to coordinate and update departmental planning tools in line with project schedules, as directed by your line manager.
• Collect updates from different departments, integrate them into in-house systems, and ensure reports reflect accurate and current information.
• Maintain and manage the project database with up-to-date details.
• Apply and learn planning and scheduling techniques, with a focus on Microsoft Project
• Interested to get involved and learn about Power BI reporting tools and the data behind it.
• Generate weekly and monthly reports across different project schedules, programs, and in house reporting systems.
• IT and programming passionate with an interest in supporting systems development.
• Carry out duties safely and efficiently in line with the Company QHSE policies and report any unsafe conditions or incidents in the workplace, including damaged equipment or facilities
• All duties and responsibilities in line with the schedule of Management Authorities.

Day-to-Day Tasks:

• Review and update different reports and schedules, primarily using Excel and Power BI
• Understand and further develop existing systems through advanced Excel capabilities.
• Regularly liaise with departments to gather updates and incorporate changes into planning tools and reports.

Job Specific Education Required:

• Completed coursework in project management, business administration.
• Preferable Level 2/3 Certificate in IT Essentials.
• Strong general education with GCSE in Maths & English (grades A-C).

Work Experience Required:

• Preferred minimum 2 years of experience in a project management function, such as planner, document controller, administrative assistant, or project coordinator.
• Excellent communication skills.
• Proactive, self-motivated, and able to work effectively in a dynamic environment.
• Willingness to learn and a passion for project planning and reporting.

Skills & Knowledge Required:

• Excellent Communication, organisational and prioritisation skills
• Excellent IT skills in Microsoft Packages including Word, Excel, and Word.
• Advanced Excel skills, with the ability to review, update, and further develop existing systems (VBA).
• Advanced Outlook.
• Advanced Teams and SharePoint.
• Intermediate to Professional in Microsoft Project, and Power BI.
• Excellent interpersonal and customer-facing skills
• Strong communication skills, both written and verbal

We look forward to hearing from you